Accounts Overview
Within the Closed Loop financial system, accounts are structured to organize and control how funds are stored and used across the ecosystem.
Business Account
- Serves as the primary financial hub for an organization.
- Holds operational funds for payments, payouts, refunds, and withdrawals.
- Provides centralized visibility and control over cash flow.
Wallets
- Operate under a Business Account to handle day-to-day transactions.
- Can represent users, departments, projects, or specific use cases.
- Enable precise allocation and tracking of funds without mixing balances.
Business Account
A business is a registered entity within the Closed Loop ecosystem that operates through its own dedicated operational account. This account serves as the central financial hub for the organization, enabling secure and controlled participation within the ecosystem while ensuring compliance with system policies and operational standards. It provides the organization with the tools required to manage financial activities efficiently and maintain accurate records of all transactions.
This account enables the organization to perform several essential functions, including the following:
Fund Management
Managing incoming and outgoing funds efficiently across all transactions
Financial Visibility
Maintaining clear financial visibility and real time oversight
Secure Environment
Operating securely within the system's controlled environment
Multi-Wallet Support
Creating and managing multiple wallets tailored to different operational needs and purposes
Business Operations
Supporting various business operations such as payouts, collections, refunds, and internal transfers
Reconciliation & Reporting
Enabling reconciliation and reporting for audit and financial analysis purposes
Wallet Account
Wallets provide a flexible layer that allows businesses to organize, distribute, and control funds efficiently.
Key benefits include:
- Clear separation of funds by purpose, team, or project
- Improved financial tracking and reporting
- Faster internal transactions without affecting the main account
- Greater operational control and accountability
- Scalable structure as the business grows
Businesses can manage wallets through the following actions:
Create a Wallet
Generates a unique wallet account, starts with a zero balance, links directly to the parent business, and can be labeled by purpose such as operations, campaigns, or savings.
List Wallets
Access all wallets associated with the business and filter them by business unit, status, label, or type to monitor activity across different operational areas.
Update a Wallet
Update wallet details without affecting existing funds, including the display name, status, configuration settings, and external references.
Get Wallet Details
Review each wallet's configuration and operational status to confirm readiness for transactions and support internal dashboards and monitoring.
Get Wallet Balance
Retrieve the current available balance to enable pre-transaction checks, reporting, and effective financial oversight.
Clearing Account
Clearing accounts provide a transitional layer that allows businesses to temporarily hold funds to balance the accounting cycle during the reconciliation and settlement of real money to an external bank account.
Key benefits include:
- Accurate reconciliation between internal wallet balances and external bank settlements
- Prevention of accounting imbalances during transit and processing delays
- Clear audit trails for end-of-cycle financial reporting and discrepancy resolution
- Secure, temporary staging of funds prior to final payout confirmation
- Streamlined closure of the accounting cycle through transparent ledger matching
Businesses can manage clearing accounts through the following actions:
Create a Clearing Account
Initiates a clearing account that acts as a temporary transit ledger, starts with a zero balance, links internal wallets to external bank destinations, and captures funds designated for payout.
List Clearing Accounts
Access all clearing accounts associated with the business and filter them by settlement status, batch ID, or payout destination to monitor funds that are currently in transit.
Update a Clearing Account
Update clearing account records to reflect real-world bank confirmations, adjusting the status of funds from pending to settled or failed without disrupting the originating wallets.
Get Clearing Account Details
Review each clearing account's reconciliation status to verify that internal wallet deductions perfectly match external bank deposits, ensuring a balanced and closed accounting cycle.
Get Clearing Account Balance
Retrieve the current pending balance to identify unsettled funds, support end-of-day financial reporting, and trigger automated reconciliation workflows.